Welcome — let's get your screening set up

Thanks for signing up. This is the last step: tell me who to screen. It takes a few minutes.

I'll screen every name against the federal exclusion lists (OIG, SAM, OFAC) and the state Medicaid exclusion lists, then send you a dated report. After that it runs every month automatically.

No Social Security numbers — on purpose. Holding SSNs is what forces the big vendors to charge you for encrypted storage, cyber-liability insurance, and breach protection — costs that get passed straight to you. I strip all of that out, which is a big part of how I stay at $310 instead of $1,500+. Screening runs on name and date of birth; the one time an SSN is needed to confirm a match, you verify it yourself on the government's own site — the way it's designed. Your people's most sensitive data never sits on my system, so it can never leak from my side.

Your practice

Practice / business name * Your name (owner or compliance contact) * Best email * Best phone * What do you bill? *

Your roster

Everyone who works at the practice — employees, contractors, and any vendors you pay who touch patient care or billing (billing companies, staffing agencies, contract therapists). Excluded vendors are a real exposure, so don't leave them out.

Upload your staff/vendor list *

A spreadsheet or typed list is fine — whatever you already have.

The more identifying detail you give me, the cleaner and faster your report. Different people share names — the extra fields are what let me confirm a flag is (or isn't) your actual person, instead of a stranger who happens to share a name. Give what you can; it's your call what to include, but here's what helps most:

For each PERSON (employees, providers, contractors)

Full legal name — required — first, and last. Include a middle name or initial if you have it, and a second last name if they use one (hyphenated or two surnames). Names are the primary match key — the fuller, the better.
Date of birth — MOST IMPORTANT — this is the single field that lets me automatically clear a same-name stranger off your report. Without it, common names can't be auto-cleared and every one becomes a manual review.
NPI number — if they have one (providers do; front-desk and admin staff usually don't). When present, it makes the match airtight.
Role / title — helps me sanity-check the results.

For each VENDOR you pay (billing companies, staffing agencies, labs, contract groups)

Full legal business name — required — exactly as it appears on your agreement or invoices, including "LLC / Inc." if applicable.
EIN (business tax ID) — if you have it on file. For a company, the EIN is the equivalent of a person's DOB — the cleanest way to confirm the exact entity.
NPI — if the vendor is a billing organization with one.
Owner or contact name — if you have it; helps match the entity to the people behind it.

You decide what to share. I can screen with just names — but DOB (for people) and EIN (for vendors) are what make the difference between a clean report and a pile of manual reviews.

Anything I should know? (optional)

Step 2 of 2

Service Agreement

Please read this in full. You'll sign it below — a drawn or typed signature, whichever you prefer. Both are equally valid.

Service Agreement

Exclusion Screening Service · Version dated: August 21, 2026

This Agreement is between C.F.A.I. (Civic & Federal Access Intelligence, operated by CFAISolutions LLC) and the practice signing below ("the Client"). It governs the exclusion screening service the Client is signing up for. By signing at the bottom, the Client agrees to it.

1. The service

C.F.A.I. will screen the individuals and entities the Client submits against publicly available federal and state exclusion, debarment, and sanction lists — including the HHS-OIG LEIE, SAM.gov, OFAC, and available state Medicaid exclusion lists (including California's Medi-Cal Suspended & Ineligible Provider List) — and provide the Client a dated report. On an ongoing subscription, C.F.A.I. re-screens on a recurring monthly basis.

2. The Client authorizes and instructs this screening

This is the heart of the agreement. The Client is willingly engaging C.F.A.I. to perform this screening on the Client's behalf, using data the Client chooses to provide.

The Client authorizes and instructs C.F.A.I. to screen the staff, providers, contractors, and vendors the Client submits, for the purpose of the Client's own exclusion-screening compliance. The Client provides this information willingly and confirms it has the right to submit it for screening.

3. The Client's information is the Client's responsibility

The Client is solely responsible for the information it submits, and confirms that it is:

Complete — including every individual and entity that should be screened. C.F.A.I. is not responsible for anyone the Client fails to include; C.F.A.I. cannot screen someone it was never told about.
Accurate — names, dates of birth, NPIs, EINs, and other identifiers correct as submitted. C.F.A.I. screens the data exactly as the Client provides it.
Current — the Client will keep its roster up to date and promptly notify C.F.A.I. of additions, removals, or changes (new hires, terminations, new or discontinued vendors).

4. C.F.A.I. screens what the Client submits, as submitted

C.F.A.I. screens the data exactly as it appears in the Client's own submission, and does not alter, correct, or supplement it. Results reflect only the data submitted, checked against the lists above, as of the date the screening is run.

5. Records retained, not altered or deleted

C.F.A.I. retains the Client's submissions and the dated reports it returns. When the roster changes, prior versions are preserved and marked superseded — C.F.A.I. does not delete or overwrite the Client's submitted data — creating a dated record of what was submitted and screened each cycle.

6. Possible matches — the Client verifies and decides

Screening may return "possible matches" that require review. C.F.A.I. identifies these; confirming or ruling out a possible match, and any decision that follows, is the Client's. All decisions about the Client's own staff and vendors — hiring, retention, contracting, or termination — are made solely by the Client. C.F.A.I. provides information and does not make, direct, or recommend any employment or contracting decision.

7. Data timing

Exclusion lists are published and updated by government agencies on their own schedules, and there can be a lag before an entry appears. C.F.A.I. makes commercially reasonable efforts to use current data and re-screen on schedule, but does not guarantee any list is complete, error-free, or updated in real time, because the underlying government data is outside C.F.A.I.'s control.

8. No Social Security numbers

This service does not require, request, or store Social Security numbers. Any future or premium tier involving additional identifiers would be offered under its own terms and additional safeguards.

9. Fees, term, and cancellation

The service is billed monthly at the agreed rate. There is no setup fee and no long-term contract. This Agreement remains in effect on an ongoing basis, month to month, until either party ends it. The Client may cancel at any time, effective at the end of the current billing month. This Agreement continues to govern the service for as long as the Client remains active, without needing to be re-signed each month.

10. Limitation of liability

C.F.A.I. provides its service using commercially reasonable efforts. To the maximum extent permitted by law, C.F.A.I.'s total liability for any claim arising out of or relating to the service is limited to the amount the Client paid C.F.A.I. in the three (3) months preceding the claim. C.F.A.I. is not liable for indirect, incidental, or consequential damages, for any decision the Client makes based on a screening result, or for any loss arising from information the Client failed to submit, submitted inaccurately, or failed to keep current.

11. Full terms

This Agreement incorporates C.F.A.I.'s full Terms of Service and Privacy Policy, available at cfai.app/terms and cfai.app/privacy.

Scroll to read the full Agreement

Sign the Agreement

Sign with your finger, mouse, or trackpad.

Practice / entity you're signing for *

Your full name *

Your title / role *

Date:

I have read and agree to the CFAI Terms of Service and Privacy Policy. I understand that CFAI screens my roster against the exclusion lists and provides me a dated report, and that decisions about my own staff and vendors remain with me and my practice.

I am authorized to sign this Service Agreement on behalf of the practice named above, and I agree to this Agreement. I am signing it electronically.

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